OPEN POSITION

Executive Assistant

Full time
San Francisco, CA (remote)
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The Role

The Executive Assistant (EA) will provide high-level administrative support to the Founder/CEO of Kintsugi and report directly to the Senior Executive Assistant. This role requires a proactive, detail-oriented individual with exceptional organizational skills and the ability to manage multiple priorities. The EA will be a key partner, enabling the Founder/CEO to focus on strategic initiatives by ensuring efficient operations and communication within the company. Additionally, the EA will support the Senior Executive Assistant on larger projects.

Kintsugi offers a competitive Total Rewards package to ensure our employees are well-supported both personally and professionally. The expected base salary for this role will range from $60,000 - $110,000 in addition to equity. Actual compensation may vary based on your confirmed skills and experience.

*At the moment, we are unable to provide visa sponsorship for this role.

Benefits

  • Competitive Salary
  • 100% Remote Work (Optional Onsite in San Francisco, CA)
  • Flexible PTO
  • Comprehensive Health Benefits (80% coverage of Medical, HSA/FSA, Dental & Vision)
  • 401(K)
  • 12 months of company-paid therapy via Talkspace
  • Monthly Wellness Stipend
  • Education Stipend
  • Office Setup Stipend
  • Annual Off-sites
  • 16 Paid Holidays
  • Summer Fridays (Friday Afternoons Off)
  • Paid Parental Leave

Responsibilities

Administrative Support

  • Manage the Founder/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate logistics for internal and external meetings, ensuring all necessary materials are prepared in advance.
  • Handle correspondence, including emails, phone calls, and written communication, on behalf of the Founder/CEO.
  • Support Head of BD and Strategy scheduling needs.

Project Support

  • Assist the Senior Executive Assistant with larger projects, ensuring deadlines are met and deliverables are achieved.
  • Help prepare presentations, reports, and other documents for internal and external stakeholders.
  • Conduct research and gather information as needed to support project needs and the Founder/CEO’s decision-making process.

Communication and Coordination

  • Serve as a liaison between the Founder/CEO and other executives, employees, clients, and partners.
  • Ensure clear and timely communication of priorities and expectations to relevant stakeholders.
  • Facilitate follow-up on action items and deliverables from meetings and discussions.

Confidentiality and Discretion

  • Handle sensitive information with the utmost confidentiality and discretion.
  • Maintain a high level of professionalism and integrity in all interactions.

Qualifications

Education and Experience

  • Bachelor’s degree or equivalent experience.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.

Skills and Competencies

  • High level of attention to detail and accuracy.
  • Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks.
  • Strong written and verbal communication skills.
  • Proficiency in Google Suite and familiarity with project management tools.
  • Ability to work independently and as part of a team in a fast-paced, dynamic environment.

Personal Attributes

  • Proactive, resourceful, and adaptable.
  • Strong problem-solving skills and the ability to anticipate needs.
  • Professional demeanor and the ability to interact effectively with individuals at all levels.

Bonus Qualifications

  • Experience with HubSpot, ClickUp, spreadsheets, and creating Decks
  • Strategy Consulting experience
  • Healthtech experience

About Kintsugi

Kintsugi is on a mission to scale access to mental healthcare for all. We are developing novel voice biomarker software to detect signs of depression and anxiety from short clips of free form speech. Awarded multiple distinctions for AI technology and recently named one of Forbes’ Top 50 AI companies to watch in 2022 and Fierce 15 in 2023, Kintsugi helps to close mental health care gaps across risk-bearing health systems, ultimately saving time and lives.

At Kintsugi, we believe that mental health is just as important as physical health. We exist to ensure that everyone who needs mental healthcare has access to the right care at the right time. 

About The Team

We're a female-founded organization, united and driven by our shared passion to revolutionize access to mental healthcare. Our mission is ambitious, and each member of our team wears multiple hats and plays a pivotal role. As an early-stage, Series A startup, we offer exciting growth opportunities and the chance to make a real impact. Join us to embark on a rewarding journey, learning and growing alongside our dedicated team of trailblazers.
*Kintsugi proudly celebrates diversity and inclusion.

*Kintsugi proudly celebrates diversity and inclusion.**Please note: Kintsugi does not accept unsolicited resumes from 3rd party recruitment agencies without a written agreement in place for permanent placements. Any resume or other candidate information submitted outside of established candidate submission guidelines (including through our website or via email to any Kintsugi employee) and without a written agreement otherwise will be deemed to be our sole property, and no fee will be paid should we hire the candidate.